Technical Office Manager / Tender Manager

Job Position: Technical Office Manager / Tender Manager
Job Location: Khamis Mushayt, Asir
Job Description:  Assist & propose and get approved the Projects general Work Breakdown Structure (WBS) and its schedules; tracking actual activities Progress and forecast schedules. Propose corrective action if necessary. Revised and Update the WBS in coordination with senior management and submit it to the consultant and project owner

 Assist & propose, get approval for and update the Projects Cost Breakdown Structure (CBS).

 Coordinate and prepare daily and weekly reports & bar charts of projects progress, status, productivity, performance, deviation, percentage of completion, violations and penalties, un-billed activities, inventory level, SPI & CPI, deficit/surplus of project manpower, identify critical path between execution, procurement, and engineering and propose practical solutions.

 Submit ALL project required materials and get required approval prior to the project execution or at least during the mobilization phase – first two months-

 Ensure all work permissions are obtained from concerned authorities in timely manner and conduct soil test before beginning

 Disclose and report all surplus quantities to the Project Consultant at least three months prior to the project’s contract ending date

 Analyzing and identifying cost saving opportunity and help in manpower and equipment mobilization to maximize the return on investment

 Frequent review of all designs and scopes based on value added engineering concept and get it approved from the project owner in timely manner.

 Provide planning and cost controlling support for all projects which includes variation reporting, drawing monitoring of milestone progress.

 Strict monitoring to the preparation and submittal of customer billing on monthly basis.

 Perform technical and commercial review of Tenders (Contractors & subcontractor’s quotations) for the preparation of Service agreements

 Review and validate Purchase Request P.R. according to the approved specification & Drawings and must match with B.O.Q. Surplus of PR quantities vs B.O.Q must be approved by the head of technical office. PR quantities acceding 20% of B.O.Q must get pre-approval from project owner on revised plan & B.O.Q and the material must be approved by owner

 Follow up with the Project Manager to ensure required PR is submitted in timely manner according to the plan taking in consideration critical point and leads time

 Maintain copy of all material approvals by the project owners separately for each project

 Ascertain issuance of approved Purchase Order and follow up pending deliveries

 Submit required additional 10% the contract to the consultant and project owner at least 6 months prior the contract ending date

 Continuance review of changeable and revised required material vs. specification on the tender. Consequently, send price difference to the project owner for immediate approval

 Preform A.Spilt based on execution plan & design, submit and obtain approval from project consultant on periodic basis and archive copy of approval

 Review all additional items and scope, analyze price and required profit margin, and submitted to the head of technical office for approval and formal coordination with project owner

 Ensure daily handover of project between project manager and consultant with proper and signed documentations and requisitions

 Ensure receiving, archiving, and sending adequate feedback/ reply to all project owners formal letters and inquires

 Ensure receiving and archiving copy of formal communication between site and consultant and ensure appropriate response is done in timely manner

 Archive all soil tests and concrete test certificates & documentation in safe manner

 Document all obstacles with photos and minutes of meeting with concerned parties /authorities/ team and report them to the project owner to get a stoppage letter and extension of contract duration

 Review the subcontractor bills according to the performance reports & technical review (Quantity Surveying) and reconcile it with submitted company bill to project owner to ensure correctness and accuracy of numbers

 Contributing to development of the P.M.O framework and site document management system.

 Ascertain project manager daily meeting with supervisors/foreman/ engineers is conducted to resolve issues/disputes and required productivity is completed

 Review & coordinate the subcontractor & supplier’s agreement with procurement department.

 Responsible for cost controlling systems coordinating with Finance Department.

 Responsible to submit a formal request to the project owner for a preliminary/initial handover at least 5 working days before contract ending date

 Responsibly for creating and documenting partial handover for partial completed items

 Responsible for preparation of minutes and letter of contract or extended contract ending and must be in the favor of the company interest and get it approved by the head of technical office

 Responsible to request the project owner to reduce the consulting team members for all project exceeding approved timeframe. Additionally, get copy of all consultant bills to the project owners in monthly basis to ensure all team members are related and belong to concerned project

Skills

Excellent managerial skills, Project management skill, presentation skills, convincing skills, negotiating skills, good marketing strategy, business development skills, team management skills , Primavera etc

Job Details

Job Location

Khamis Mushait, Saudi Arabia

Company Industry

Construction/Civil Engineering

Company Type

Employer (Private Sector)

Job Role

Civil Engineering

Employment Type

Full Time Employee

Monthly Salary Range

Unspecified

Number of Vacancies

1

Job Ref

JB3839228

Preferred Candidate

Career Level

Management

Years of Experience

Min: 10 Max: 20

Gender

Male

Degree

Bachelor’s degree / higher diploma

Age

Max: 50

This job is posted in the following Specialties:

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Job Title

Technical Office Manager / Tender Manager

Company Name

Confidential Company

People who applied to this job also applied to

مكتب فقيه للاستشارات الهندسية (مكة – جيزان) Jizan, Saudi Arabia

Parsons International Limited Dubai, UAE

Parsons International Limited Yanbu, Saudi Arabia

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