IFS – Receptionist, Office Management | UAE

Job Position: IFS – Receptionist, Office Management
Job Description: PwC – Dubai – Line of Service Internal Firm Services Industry/Sector Business Services Specialism IFS – Administration Management Level Administrative Job Description & Summary To operate switchboard and handle reception area activities. Serves as the first point of contact with the firm and the office for visitors and callers. Handle all internal and external inquiries and carry out administrative activities of the front office. Financial Adhere to the allocated budget for the administrative function of the office Customer Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant. Internal Process Operate the switchboard Screen and route incoming telephone calls, take messages, and answer incoming queries Maintain visitor and caller logs Receive deliveries and coordinate outside… delivery/courier services with the help of Office administrators Answer queries from visitors and callers, and refers them to the appropriate person Perform general maintenance of the reception area Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations) Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner (may be performed by Office Administrators in certain locations) Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations) Support office manager in events planning and organization Primary duties and responsibilities Financial Adhere to the allocated budget for the administrative function of the office Customer Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate…see more details

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