Job Position: Secretary/Administrative Assistant
Job Description: Clarendon Parker International – Manama, Bahrain – Job title : Secretary/Administrative Assistant Job sector : Finance and Banking Job description : Job Objective: The role holder is responsible for providing efficient and quality secretarial and administrative assistance support to the Placement & Relationship Management regional heads and their respective team. Job responsibility : Job Outputs and Responsibilities Full management of executive’s schedule for both external and internal sources. Organise, prioritise and handle large volumes of Placement & Relationship Management related information, e-mails and telephone calls. Coordinate and schedule complex activities to include client meetings, travel, onsite and off-site meetings, and department activities. Handle highly confidential and non-routine information. General office management, supply ordering, mail processing and attendance recordkeeping. Work independently and within the Placement & Relationship Management team on special projects. Compose and process general correspondences, e-mails, memos, PowerPoint presentations, and business plans. Extensive management of Executive Director of Placement & Relationship Management’s calendar, email box and contact information. Arrange and coordinate all travel arrangements (visas, flights, hotels, car hire etc). Manage administrative activities related to processing of payments for department expenses and Executive Director of Placement & Relationship Management’s expense reimbursements through Oracle. Prepare, store, proof read and coordinate client sales documentation. Log client details into a customer relationship management system. Maintain documentation for quality audit. Communicate with department heads to gather or convey relevant information. Organise and file business correspondence and material. Organise and keep necessary data and visuals for key meetings. Co-ordinate the translation of documents to Arabic or English as required. Perform other administrative projects…see more details
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