Administration And Accommodation Coordinator – Saudi National | Saudi Arabia

Job Position: Administration And Accommodation Coordinator – Saudi National
Job Description: Serco – Dammam, Ash Sharqiyah – To provide a cohesive site administration and accommodation booking service that promotes the timely delivery of operations and supports all designated internal/external contacts and communications, in addition to providing executive admin support to the site management team. Structure and reporting relationship Assists key Serco staff in running operations on site (namely the Soft Services Supervisor, Client Accommodation Manager, Fleet Supervisor and Interpreter) and reports directly to the Serco Site Manager. Key accountabilities Provide administrative support services to the Site Manager, Soft Services Supervisor, Authority Accommodation Manager, Fleet Supervisor and Interpreter. Responsible for tracking, updating and coordinating site audit mechanisms for IMS, Risk (eStrim) and statutory procedural reviews. Coordinate the custody of financial information and records: – Vendor contracts and correspondence – Manage and maintain vendor files and ensures that all information on contract files is kept up to date (including original contracts, trade licenses and guarantees) – Assist in capturing all information relating to vendor agreements, payment requests, purchase orders etc. promptly – Manage purchase orders and invoice payments (main supplier point of contact), liaising with Serco finance department and vendors as necessary to ensure a robust supply chain. – Ensure that all income and operating costs are correctly charged and accounted for. – Assist in the managing of accommodation requests as directed by the Authority Accommodation Manager – Co-ordinate the delivery of maintenance/cleaning (and other) requests on an as-required basis, acting as the main point of contact for the off-site Serco helpdesk. – Issue Client and Management reports as requested. – Co-ordinate filing and record keeping requirements, – Assist in delivering Strategic Asset management outcomes. – Assist the site management team with planning and policy development. -…see more details

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