Personal Assistant to CEO and Office Administrator | Dubai

Job Position: Personal Assistant to CEO and Office Administrator
Job Description: Dubai – Duties and Responsibilities Provide a complete secretarial and personal assistance for the CEO such as maintaining calendar and diary, managing travel arrangements, taking meeting minutes, receive and screen phone calls, handle office and personal documentation in an organised way, prepare expense statements. Assume reception duties Maintain petty cash, handle day to day banking such as account opening, cheque issuances, help with Dubai office budgeting and provide input into the book-keeping process Handle PRO related work such as coordinating for staff visa application, renewals, medical appointments, answer staff queries and provide full support as needed Ensure timely payments of office rentals, electricity, telephone bills etc. Travel co-ordination / Visa and accommodation Arrangements for staff Prepare expense claims for executive staff and liaise with Toronto office for payments Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders Skills Requirements 10+ years of proven experience as executive secretary or similar administrative role in Dubai Excellent organizational and time-management skills Self-starter and excellent team player looking for a long-term career Integrity and confidentiality Outstanding communication and negotiation abilities Degree in business administration or relative field Proficient in MS Office Job Details Job Location Dubai, United Arab Emirates Company Industry Mining Company Type Employer (Private Sector) Job Role Secretarial Employment Type Full Time Employee Monthly Salary Range Unspecified Number of Vacancies 1 Job Ref. JB3789412 Preferred Candidate Career Level Mid Career Years of Experience Min: 10 Residence Location Dubai,United Arab Emirates Gender Female Degree Bachelor’s degree / higher diploma This job is posted in the following Specialties: Cover Letter Attached Do you need help in adding the right keywords to y…see more details

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