Coordinator, Office of the CEO | UAE

Job Position: Coordinator, Office of the CEO
Job Description: Abu Dhabi – Job Description Screening calls, inquiries, emails, and requests professionally in order to ensure that all contacts are dealt with courteously and requests are channelled timely and accurately. • Meet and greet division / unit / department visitors in order to ensure that their visit runs smoothly. • Manage the CEO’s and the team’s calendars and coordinate their meetings in order to ensure that calendars are maintained accurately. • Handle the setting up of all types of business meetings including high level meetings with internal and external parties and stakeholders. This includes booking meeting rooms and venues. • Coordinate and arrange all business travel logistics including flights, hotels, meetings, etc. with full detailed business trip pack for each business trip • Handle the department’s routine correspondence in order to ensure timely and accurate preparation/transfer/signature of documents. • Order office supplies as needed to ensure that the needs of daily operations… are met timely. • Perform document control through ensuring the implementation of relevant procedures, execution numbers, and protocols to reference, file, maintain and update any relevant documents in both hard and soft copies. • Ensure all office files are managed according to confidential and internal processes. • Prepare background documents and outgoing mail and review and summarize reports and documents. • Take minutes of meetings, generate them and distribute them on a timely basis. • Prepare, draft and execute letters to all stakeholders as requested in both English and Arabic. • Translate documents, reports, presentation both ways (Arabic – English) and (English – Arabic). • Assist the CEO and the team with the preparation of presentation materials. • Work closely with other divisions / departments to ensure that the team receives the required support for their projects and activities. • Coordinate with relevant parties to ensure that marketing and other related materials are drafted…see more details

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Note: This advertisement for Coordinator, Office of the CEO maybe valid for one month from the date it was posted, so don’t miss the chance and apply now!

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