office Administartor | UAE

Job Position: office Administartor
Job Description: Dubai – Employment Type: Full Time Monthly Salary: Unspecified Job Role: Office Administrator Minimum Work Experience: 2-5 Years Minimum Education Level: N/A Listed By: Employer Company Size: 51-200 Employees Career Level: Mid-level Description: Preferred Female’s with UAE Experience Job Purpose Provides administrative and secretarial support to others in the office to maintain efficient daily office operations Main Duties: 1- Reception 1.1. Answer phone calls and general inquiries using a professional way. 1.2. Direct phone inquiries to the appropriate staff members. 1.3. Reply to general information requests with the accurate information. 1.4. Greet visitors and clients and direct them to the correct staff member. 2- Office administration 2.1 Use computer to prepare reports, memos, and documents 2.2 Monitor incoming emails and answer or forward as required. 2.3 Sort incoming mail, emails, faxes, and courier deliveries for appropriate distribution. 2.4… Prepare and send outgoing faxes, mail, and courier deliveries. 2.5 Monitor the office supplies ensuring that basic supplies are always available. 2.6 Maintain office filing and storage systems. 2.7 Update and maintain databases such as mailing lists, contact lists and client information 2.8 Retrieve information when requested 2.9 Update and maintain internal staff contact lists 2.10 Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards 2.11 type documents, reports and correspondence 2.12 organize travel arrangements for staff 2.13 co-ordinate and organize appointments and meetings 2.14 ensure office equipment is properly maintained and serviced 2.15 Coordinate the maintenance of office equipment 3- General: 3.1 Draft minutes of meetings for review by the Executive Director 3.2 ensure office equipment is properly maintained and serviced 3.3 perform work related errands as requested such as going to the post office…see more details

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