Job Position: HR Administration Assistant
Job Description: Al Mana – Qatar – Objectives: The HR Administration Assistant is responsible for performing a range of activities in support of the Human Resources Department. Works closely with the HR Generalist to aid in planning, directing and coordinating administrative responsibilities and managing calendars. Acts as a first point of contact for any external queries and communication. Main responsibilities: Work with Human Resources to assist in attaining corporate rates and discounts for company employees Welcome visitors by greeting them in person or via the telephone answering or referring queries to the relevant employees in a professional manner Prepare messages and provide those in a timely manner to the relevant individuals Liaise with clients, suppliers and other employees acting as a first point of contact directing them to relevant employees or answering queries Maintain continuity among work teams by documentation and communication of actions, needs, and minutes of meeting Contribute to team effort through contribution to and accomplishment of projects as and when required or requested Transmit information or documents using computer, mail or fax systems when required Analyze data to determine answers to questions raised by customers both internal and external ensuring accurate information is provided Work closely with the HR Generalist to ensure the timely completion and execution of relevant administrative formalities including, filing, document control, etc. Prepare detailed agendas for the HR Generalist, excel sheets and PowerPoint presentations ensuring these are completed within the relevant timeframes Arrange travel, visas and accommodation as and when requested Work alongside the PRO to maintain and update visa statuses on behalf of the HR Generalist Support the HR Generalist with any project related tasks that are assigned: research, analytics, data collation etc. Coordinate and communicate with counterpart HR employees in other divisions as necessary in ord…see more details
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