Job Position: Part Time Secretary
Job Description: Yoox Net A Porter Group – Dubai – We are looking to hire a part-time secretary who will responsible for supporting the business with both administrational duties in addition to basic accounting tasks. This will be 5 days a week, doing a 4 hour working day, Sunday to Thursday. Key Responsibilities: Full business administration – including but not limited to preparation of reading materials, report packs, PowerPoint presentations, agenda and ensuring that minutes from meetings are prepared and distributed, follow-up on actions from meetings, update contact database, liaise with relevant members of staff to ensure all information is correct Support with some basic accounting in partnership with our HQ finance and administration teams Manage all correspondence on behalf of the Senior Executive, including sorting incoming mail and e-mails – log, forward, prioritise and respond as appropriate Maintain and manage filing systems and update records as required Manage the diaries of the Senior Executive including scheduling and rescheduling meetings and appointments across multiple time zones Working closely with the other assistants and travel agencies around the extensive coordination of travel arrangements and itineraries for the Senior Executive globally Assist the Senior Executive in day to day activities, particularly monitoring progress of various projects Make and receive telephone calls, especially in Senior Executive’s absence Organisation-Wide Responsibilities Be a central point of contact for each department for questions, assistance and guidance for the Senior Executive. Work collaboratively with counterparts in other offices including the Executives’ Personal Assistants across the business as well as the rest of the team Perform any ad hoc tasks or duties as required, at the request of the CEO REQUIREMENTS Skills and Experience: Experience of supporting at Senior Executive level and ideally within in a multinational company Excellent organizational skills and ability to …see more details
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