Job Position: Executive Assistant – Sharjah
Job Description: Sharjah – The company is a very large multinational Conglomerate based in Sharjah – The Role: The Executive Assistant will be responsible for providing official work support to this extremely busy CEO – Major Responsibilities: Extensive Outlook diary, email & contacts management Full logistical support for travel including and not limited to flights, hotels and visa processing. Day to day office operations, exercising the utmost discretion at all times Arrange and schedule meetings, prepare agendas and relevant documents Manage relationships with internal and external parties such as government entities, clients, service providers etc, providing information and handling issues independently Ensure the CEO is properly prepared for meetings with the information required. Manage all correspondence and approval requests [you will draft correspondence and review and summarise requests, to enable swift decision making] as well as maintaining organized filing and follow..up systems Process expense claims relating to travel and other corporate expenses Manage executive filing and data management systems ensuring timely and accurate document control Respond and greet visitors in a welcoming and efficient manner. Manage telephone calls Undertake research when required Assist in personal issues and maintain complete confidentiality Transcribe dictation and typing of documents using Microsoft Word, Excel or PowerPoint Oversee messenger/courier activities Additional duties // assignments as directed – Professional degree Minimum 5 years’ experience as an executive assistant within the UAE with a stable work background Able to build rapport and trust at C Level and with busy executives. Flexible approach to working hours and day, able to support the CEO in the evenings/ weekends if required Effective time..management skills with the ability to prioritise Detailed..orientated and outstanding quality assurance Proven management experience with excellent planning skills Strong communication s…see more details
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